Board Policy Amendments Proposed for May 2022

Several Board Policy amendments are schedule for consideration at the May 25-26 regular Board of Trustees meeting at the University of Arkansas Community College at Batesville.

All links below show the proposed changes to policies in red, except Board Policy 320.1, which is a complete rewrite of the current policy. A copy of the current version of Board Policy 320.1 can be found here.

Questions and comments on these proposed policy amendments can be directed to feedback@uasys.edu or to the General Counsel’s Office.

The proposed amendments include:

Revised Board Policy 320.1 Collections, Write Offs, Allowances and Annual Reporting of Accounts Receivable – The current policy has not been revised since its original approval in 1979; therefore, a complete rewrite of the policy is proposed to modernize the language and bring it in line with current practice. The policy addresses accounting practices for accounts receivable, write-offs of uncollectible balances, allowance for doubtful accounts and reporting requirements regarding these issues to the Board by the campuses, divisions, and units of the UA System. The policy aligns reporting requirements with Act 69 of 2021 which requires certain reporting regarding student accounts receivable to the Board of Trustees. This policy has already been circulated to the CFOs for review and comment. 

Revised Board Policy 405.2 Offset of Amounts Due to the University by an Employee – The proposed changes allow for voluntary payroll deductions to be made for employees in categories approved by the President. Examples of such deductions could include meals charged at university dining facilities.

Revised Board Policy 505.1 Awarding of Degrees (Combines 505.2) – The proposed policy updates the language to allow for the awarding of degrees at times other than normal commencements upon satisfaction of degree requirements. This change includes the intent of current Board Policy 505.2, which will be deleted upon adoption of the revised policy. The policy continues to allow students to participate in the next regular commencement exercise following earning their degree.

Revised Board Policy 520.8 Student Residency Status for Tuition and Fee Purposes – The proposed amendments update the language to add “tuition” with “fees,” which is the common terminology since policy was last revised in 1985. Other changes are to reflect the current practices across the system and for clarity.

Revised Board Policy 520.9 Tuition Refunds and Temporary Suspension of Duties for Graduate Assistants – The proposed amendments expand the section of the policy on temporary suspension of duties for graduate assistants in the event of a verified medical condition or other defined events that interfere with the performance of a graduate assistant’s duties. The changes clarify financial procedures regarding a temporary suspension of duties.